Here is something I have seen over and over in shelters: nobody wants to write anything down. Not because they are hiding something. Because they are overwhelmed, and the record is what falls off first when the night gets hard. The result is that nobody can say what actually happened, so nobody can say what actually got better.
At Firebird, every action that matters gets recorded — not just the money, but the day to day: what was asked for, what was done, what went wrong, what was decided and why. ShelterNow, the software Firebird builds for itself, exists so that recording is the easiest part of the job instead of the part that gets skipped. Keeping the record is the one thing no one here can let slide, because the whole point of it is that when we change something later, we can look back and see whether it worked. An organization without records can only claim it improved. I am not building that.
The money gets the same treatment. Most of what Firebird spends is ordinary, and the ledger shows it. But when Firebird spends big — the kind of purchase that does not happen every day — I want anyone to be able to read why: what we decided, what else we could have done, and what we expected to get for it. If I cannot explain a decision like that in writing, I should not be making it.
— Danielle, Founder, Firebird Holdings